Year End Ceremony FAQ/Deadlines 2019


Q: I wasn’t really involved in AA/PIRC or any ethnic organizations. Should I still participate?

A:  YES! We encourage participation from graduating undergraduate and graduate students finishing their Masters or Doctoral degrees who self- identify as Asian, Asian American, and/or Pacific Islander, and/or have contributed to the AA/PI community at UCSC.

Q:  I’m not technically graduating this quarter, can I still “walk” at the ceremony?


A:  Yes! We welcome students who completed their degrees after Fall 2018-19 academic quarter through Fall 2019-20 academic quarter!

Q:  Where are the YEC Guest Inivitations?


A:  In an effort to be more sustainable and due to wavering demand, we will no longer be producing paper invitations for the Year End Ceremony. We will be sending out an electronic Evites which you are welcomed to email to your guests, please look for that in the upcoming YEC emails. 


Q:  Is there a limit to the number of guests I can invite?

A:  There is no limit to number of guests who can attend. Invite as many people as you would like. Each graduate however, will be limited to two parking permits (no exceptions). 


Q:  What if this ceremony conflicts with my department ceremony, and I need to leave early or come late?


A:  As long as you tell us beforehand, we will be able to make arrangements to accommodate your request to attend the ceremony. Please email, to explain your situation and coordinate arrangements.

Q:  What is the difference between Graduation and the Year End Ceremony?

A:  Year End Ceremony is a program where you will walk across the stage symbolizing the end of your undergraduate or graduate career. Graduation is the act of conferring an academic degree - receiving your degree or diploma, this is done through your myUCSC portal and handled by the Registrar's Office.

Q:  What if I or my guest(s) require accommodations for the ceremony?

A:  If you or a guest(s) require accommodations, send us a message at or gives us a call at (831) 459-5349. We ask all requests be made within a reasonable time frame to allow for proper coordination of services.

Q:  What does the sash look like?

A:  Every year the Year End Ceremony Committee decides on a different design fabric and backing fabric. We keep the design a secret to seniors, be prepared to be surprised at how nice it looks!


Q:  Do I have to participate to get the sash?

A:  Yes. We want to be fair and let everyone who is participating in the actual ceremony to receive a sash. If you cannot attend the event, but would like a sash, they can be purchased for $20 at the Ethnic Resource Center front desk (3rd floor bay tree building) by check made payable to UC Student Regents starting Monday, June 10th - 13th (9am-4pm). We can accept cash but only in the exact amount of $20.

Q:  How many parking permits can I get for my guests and how can I get them?

A: Two parking permits are available for each participating graduate. They will be available on the 10th week of school at the at the AA/PIRC office located in the Ethnic Resource Centers on the Third Floor of the Bay Tree Building. We are only able to release more on the day of the ceremony, please come up to the information table to inquire about extra parking permits (not guaranteed).

Q:  I participated in last year’s YEC, but ended up staying another year.  Can I participate again this year?

A:  No. However we welcome you to attend the event as an audience member and support this year’s graduates.